OPERATION OF FUNDS

CSIR sends the first instalment of the grant along with the sanction letter. The investigator while claiming second/subsequent instalment of grant should certify that the expenditure claimed under different heads has actually been incurred and utilised properly during the period for which the payment was claimed and further that the grant has been exclusively utilised for the purpose for which it was sanctioned. This utilization certificate should be submitted by the investigator to the Executive Authority of the University/Institution who maintains the Accounts of CSIR Grants in the following manner:

(i) the statement of accounts and utilization certificate should be certified by the Accounts Officer and countersigned by the Finance Officer, Registrar / Administrator of the University / Institute and submitted to CSIR as indicated in Annexure-II.

(ii) An audited statement of accounts and utilisation certificate duly certified by the statutory audit authority of the Institution should also be sent on completion of the research scheme.

(iii) Any unspent balance from earlier payment lying with the Institution at any time due to termination/resignation of the Fellow, etc. should be adjusted before claiming the subsequent grants or else refunded to CSIR immediately by means of demand draft in favour of The Deputy Secretary, Extramural Research, CSIR Complex, CSIR, New Delhi.

(iv) University/Institution receiving grants from CSIR will have to maintain separate accounts for each research scheme on ledger type system (Annexure-III).

(v) All equipment, books, etc. purchased out of the grant will have to be entered into the Stock Register maintained by the University/Institution and also in a separate Register maintained by the ES and certified by the Head of the Department.

(vi) The University/Institution will be responsible for the safe custody of the equipment purchased out of the grant.

(vii) Items of equipment should be purchased on competitive tender basis.

(viii) A list of equipment purchased may be appended with the renewal application. The name, description of the equipment, cost in rupees, date of purchase, and the name of the supplier, may be given in the list. The main purpose/function of the equipment may also be mentioned against each item. Equipment should be purchased within 3 months from the date of receipt of the first sanction letter. Otherwise the equipment grant shall stand withdrawn.

(ix) The Stock Register should be checked by the Auditor of the Host Institution.